A list of the top document collaboration tools for remote teams

Online team collaboration documents have become the new norm as a result of a fast change toward the work-from-home lifestyle. Working on a team project without being in close proximity is now feasible thanks to online team interactions.

Large-scale project success depends on successful teamwork, yet in the past, effective teamwork necessitated team members’ physical presence in the office. A dramatic rise in the number of workers who work from home has forced the sector to change and look at alternatives like online documents for team collaboration.

Consider you are a member of a team working on a project with a deadline. A personal issue has prevented one of the team members from reporting to work. Absent the usage of document collaboration tools by your team, the project is most likely to be delayed. The project can go on as usual if the absent team member is invited to a document collaboration tool.

Let’s examine a few of the most useful online documents for team cooperation and their advantages.

  1. monday.com

When people think about monday.com, adjectives like repetitive, boring, dull, or laborious come to mind, but monday.com wants to change that perception completely. The demands of workers engaged in a collaborative project are catered to by monday.com. Teams may design unique processes, and Monday will dynamically modify itself to best meet the demands of the team.

With a wide range of functions, monday.com is ideal for companies of all sizes.

  • Allows you the freedom to decide which team members will receive certain assignments and to keep track of their progress. When working on an online project, this function removes the uncertainty around the task.
  • They have a simple user interface that, thanks to its user-friendly design, helps you see the wider picture.
  • Using the hashtag @ to identify team members greatly facilitates communication. Team members are no longer need to exchange lengthy emails for the smallest necessities.
  • Create a hub for team initiatives by integrating all the applications under one roof. Using Monday.com, you may import files from services like Dropbox, Google Drive, and more.
  • Instead of being restricted to a single platform, the platform guarantees that you may access your project on all important platforms. monday.com is now accessible via the Web, Android, iPhones, and iPads.

2. ClickUp

With its comprehensive feature set, ClickUp is an all-in-one program that strives to make team collaboration projects easier.  It is an absolute necessity for companies of all sizes due to its totally configurable and distinctive features. Using ClickUp, you can manage group projects, documents, calendars, objectives, and more.

You may send individual or group messages on the same platform using the messaging capabilities.

Using this platform has certain advantages, such as:

  • To handle team collaboration projects, there are eight distinct view choices available.
  • There are occasions when a team member is engaged in many projects at once. For any unique project in ClickUp, you may design your own modifiable statuses.
  • The ability to concurrently give tasks to several members makes it the ideal tool for administrators. Using the table view and multitask features, administrators may monitor each task that has been allocated to them.
  • ClickUp leverages the SCRUM technique to offer clear, illuminating insight into various platform aspects.
  • The platform allows you to import files from all widely used programs and offers smooth third-party connections.

3. Document360

Teams may gather and save important information on Document360’s platform. It provides every feature a document collaboration tool should have, including workflow, version history, simple sharing, commenting, tagging, review reminders, and more.

It provides a simple user interface that makes creating and distributing information for reviews easy. Because it includes built-in search functionality, your user may easily find the knowledge they need in the manual.

Create and maintain your articles using robust documentation capabilities that come with the software, like:

  • Make personnel handbooks, operational manuals, reference materials, system documentation, and release notes.
  • WYSIWYG and Markdown editors are among the rich text editors available in Document360. Multiple versioning and article comments are available as well for internal team collaboration.
  • Your information may be organized into a well-structured hierarchy by using the Category Manager to create categories and subcategories, put related files together, and create categories.
  • It automatically saves material, and you may always restore a previous version of deleted stuff.
  • You can control who has access to what material using Document360’s several roles that you may assign to your users.
  • With a simple login, you can provide your clients or workers easy access to your documents.

To enable seamless team communication, Document360 integrates with a number of different software programs, such as Microsoft Teams, Slack, Chrome, Zapier, and Integrately.

4. Coda

Coda is a novel type of document that combines the flexibility of a spreadsheet with the power of a database. Coda is intended to facilitate group collaboration on any project.

Coda papers start off as blank sheets that eventually become into sections, tables, and databases. All of your changes take effect right away for you and your team, wherever you are.

Coda has been embraced by more than 25,000 businesses, including the New York Times, Square, Robinhood, TED, and BuzzFeed.

Its adaptability enables you to create the tools your team wants, as opposed to providing conventional workflow tools.

Coda has a visual appearance of a document but performs more like an app, enabling you to communicate with your team, collaborate well, handle several tasks at once, and make rapid choices.

The platform is very safe and scalable to fulfill the needs of the growing team and business. By automating some processes in response to preset triggers, it helps eliminate repetitive work.

After implementing Coda, there is a very good chance that a company may eliminate many papers, spreadsheets, applications, etc. because all of these elements are easily accessible on its platform.

Top Qualities

  • Dashboard real-time data updating
  • Integrating third-party apps seamlessly, such as Slack, Google Calendar, Asana, Salesforce, and many more
  • Faster goal-achieving formulae that are simpler to write
  • Prebuilt templates to quickly begin project operations
  • Detailed permissions to keep workplaces
  • SOC compliance and Single Sign-On (SSO) based on SAML

Coda is a smart platform that circumvents the drawbacks of conventional document frameworks by providing a collection of building blocks that anybody can use to construct a document as powerful as an app.

Four versions of the platform are available: Free, Pro, Team, and Enterprise. Use the free version first, then upgrade to a higher edition as necessary.

5. Zoho Writer

Syncing your work in real-time, Zoho is yet another feature-rich cloud-based word editing program. In order to avoid any formatting mistakes while importing your MS Word documents, Zoho ensures this. Utilizing its real-time sharing tools, Zoho also enables team project collaboration. Other team members may view your work while making modifications and moving the pointer around.

Using Zoho Writer has certain benefits, such as:

  • Team collaborations are effective and quick because to Zoho’s cloud-based architecture.
  • The papers you produce on Zoho are kept in the cloud rather than taking up space on your computer’s local hard drive.
  • When a disaster strikes, the real-time sync function ensures that your papers are always intact.
  • A modern user interface makes it simple to access all of the necessary word editing functions in Zoho.
  • Every team member’s access privileges may be managed by administrators, and they can also provide permissions for certain tasks.

6. Dropbox Paper

Dropbox Paper is a web-based document for group collaboration created by the internet behemoth Dropbox. If your company relies heavily on Dropbox to store data, it should be obvious that Dropbox Paper has many additional advantages. Teams can collaborate on projects, assign tasks, manage documents, and establish organized processes with ease.

Additionally, the task management features in Dropbox Paper considerably simplify procedures that might otherwise be challenging in an online setting. You may mention additional group members, delegate tasks to others, and effectively manage your to-do list using the platform. Among the platform’s intriguing characteristics are:

  • On Dropbox Paper, you may share a wide range of content, including music from SoundCloud, GIFs, Pinterest boards, locations on Google Maps, and many more.
  • Sketch and Inversion files can have embedded previews in Paper. Additionally, you don’t need a third-party program to convert your documents into PPTs.
  • Dropbox Paper has a vast collection of templates from which you may select one for your project. There are several templates for project bug tracking, product releases, product specifications, and other activities.
  • The ability to link your calendar to Dropbox Paper is available. On the platform, your whole work schedule is synchronised. Then, as it adjusts, Paper offers immediate access through the application to agendas, background materials, work assignments, and meeting events.
  • You may use the camera function of the mobile application to take pictures and provide comments.

7. Google Docs

With a unique approach to word processing, Google Docs is a word processing program. The majority of word processors, such as Word and Open Office, were still offline utilities that were saved locally on a PC. The cloud-based word processor Google Docs, on the other hand, requires an internet connection to function.

By choosing the online option, team collaborations for word processors can benefit from new improvements. Docs is a go-to tool for straightforward team collaboration since it lets you share a document with multiple users. Please be aware that Docs is mostly a word processor and that it lacks the customized features offered by the other entries in the article. Despite this, Docs is still a fantastic choice for group collaborations, especially if you use it as your main word processor.

Google Docs has certain advantages, including:

  • When you are sharing a document, Google Docs notifies you by sending you an email.
  • Particularly for Docs, users only need a Google account to access the site; no membership is required.
  • It is possible to see the members who made most recent changes to a document.
  • All important Word document types may be imported into Docs without any issues.
  • A network outage will never result in you losing any data thanks to the real-time sync function.

8. Bit

Bit is not your typical word processor; rather, it’s focused mostly on team collaboration tasks. With the help of strong management tools on Bit, you can quickly build dynamic notes, documents, wikis, knowledge bases, projects, client deliverables, technical documentation, and more. You may also choose distinct workspaces for each of your tasks.

Working together on Bit is effective and facilitates maintaining team member openness.

Some advantages of Bit use are:

  • Bit’s Workspace functionality enables you to manage the organization of your teams, clients, and projects. Additionally, you may transfer files between workspaces, saving you the trouble of repeatedly uploading the same file.
  • While working in team collaborations, the mention function that uses the symbol « @ » is a wonderful productivity enhancer.
  • Bit has a straightforward yet creative editor that makes creating documents simple. Combining the editor and real-time collaborative capabilities improves efficiency even further.
  • Rich media, visual web links, movies, images, designs, embeds, social media postings, polls, and much more may all be added directly into the editor.
  • Bit also provides you with the ability to monitor the usage of the documents you shared. These tips are a fantastic method to strengthen your writing and achieve more popularity.
  • All of your important files may be saved on Bit to increase the solution’s cross-platform accessibility.

9. Confluence

Teams can effectively interact, plan, and publish with Confluence, a shared workspace. It is transparent and collaborative, assisting your team in doing their finest work collectively. This platform fixes the issue where it might be difficult to keep track of modifications, comments, or criticism from other team members. A universal search function is provided, allowing you to go over the whole workspace and identify relevant data.

Utilizing this platform has certain benefits, such as:

  • The Atlassian Marketplace applications may be integrated using Confluence. More than 3,000 apps may be added to the platform through the Atlassian Marketplace.
  • Numerous systems, including Android, iOS, and the Web, support the platform.
  • The platform comes with top-notch Jira integration.
  • The option for worldwide search is a big deal-breaker, but you get great organizing tools.
  • In the template library, there are many exquisite templates for Marketing, Products, HR, and other areas.
  • You receive seamless interaction with well-known systems like Trello, Slack, Office, Invision, Dropbox, Google Drive, and more.
  • Confluence sites adhere to encryption standards that have been independently validated by industry.

10. Microsoft Word

Word processing software and Microsoft Word have long been used interchangeably. When it comes to offering a straightforward yet effective word processing solution, Word has long been the market leader. Microsoft has however improved the product by adding team collaboration tools. Many new features are included in the most recent version of Word, including:

  • Without the need of any other software, you gain the ability to convert documents into web pages.
  • Using Word’s real-time sharing function, it’s simple to distribute a document to team members.
  • When interacting with individuals from various cultural backgrounds, Word’s built-in translator comes in very handy.
  • Word lets you simply insert 3D models into your papers.
  • Your papers will never be lost thanks to the real-time sync function.
  • This makes cross-platform processes easier. Word is now accessible on Android, iOS, the Web, and Windows.

11. Notion

You anticipated this, right?

The most feature-rich and user-friendly tool for team communication on this list is Notion. Through a single, centralized tool, the platform enables organizations to optimize their operations by allowing them to define goals, monitor the state of the process, manage leads, and more. It has a drag-and-drop interface that makes it easy to arrange things differently and create new schemes.

The team cooperation benefits of notion include things like:

  • Businesses can construct and manage knowledge bases using Notion for a variety of activities like project guidelines, coding instructions, HR procedures, and more.
  • Team members may utilize the platform’s built-in calendar and Kanban boards to make short notes and monitor their progress.
  • For improved communication and transparency, team members can contribute comments to tasks and projects.
  • With the use of Notion’s API, you can connect your systems to other programs like Slack, Figma, and Invision.
  • Using the single platform makes creating to-do lists, writing meeting notes, and setting up weekly agendas really simple.

Notion can be used on a domain that you create. However, as a Notion substitute, you may try the online document collaboration tools described above if you’re not satisfied for any reason.


Online team interactions effectively produce projects while eliminating the drawbacks of traditional development, such as office commute times and set work hours. To manage your workflow, establish agendas, and do much more, you must use an online document.

Platforms with particular feature sets, such as Notion, Monday, and Paper, cater specifically to team-related tasks. These platforms are ideal for both individuals and enterprises of every sort.

Word processing programs that provide real-time collaboration include Google Docs, Word, and Zoho. Nevertheless, unlike some of the other tools on this list, these programs lack organizing functionality.

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